Prototype - In active development

Language Toggle

The tools and prototypes shared through Journey Labs are intended solely as experimental demonstrations to explore the potential of future technologies, including artificial intelligence (AI), automation, and digital service transformation. These tools are not production-ready and are not intended for public use, operational deployment, or decision-making purposes.

Generating User Stories

Please wait while our AI analyzes the journey data and generates meaningful user stories based on identified pain points.

Journey Simulation

Enhanced Canadian Passport Application
2025-05-08

Simulation Results

71%
Success Rate
616
Total Minutes
4
Pain Points
1
Departments
88
Min/Step

Journey Summary

Total Steps
7
Completed Steps
5
Total Time (min)
616
Pain Points
4
Language Barriers
No
Digital Gaps
Yes

User Stories

Export to PDF

Lost in Translation

Impact: 4/5
Narrative

The information about the passport application process was quite confusing. As someone who relies on clear and concise instructions, I found myself frustrated when the details weren’t straightforward or seemed inconsistent. I had to seek assistance to ensure I was meeting all the requirements correctly.

Primary Pain Point

Unclear information about the application process.

User Quotes
I felt like I was piecing together a puzzle without the picture on the box. Clearer instructions would ease the process greatly.

Bridging Accessibility Gaps

Impact: 3/5
Narrative

Navigating the passport application process online had its hurdles, especially in ensuring compatibility with my assistive technology. I had to rely on a friend to help organize my documentation, which added a layer of dependency I wish I could avoid.

Primary Pain Point

Compatibility issues with assistive technology during the application process.

User Quotes
It’s frustrating when online tools don't work well with my screen reader. It would be great to have more accessible digital services.

A Clear Path to My Passport

Impact: 3/5
Narrative

When I finally received my Canadian passport, it was a moment of triumph. Despite the challenges, I managed to navigate through the various steps with some guidance. The online resources were somewhat helpful, but I really appreciated the option to check my application status online, which kept me informed and reduced my anxiety.

Primary Pain Point

None, this is a success story.

User Quotes
Seeing the 'approved' status online was such a relief. It felt like I was finally crossing the finish line.

The Waiting Game

Impact: 5/5
Narrative

Picking up my passport turned into a marathon waiting session. My physical fatigue made standing in line for extended periods challenging. I wish there was a way to schedule an appointment or access a dedicated line for individuals with disabilities.

Primary Pain Point

Long wait times at the Passport Pickup office.

User Quotes
It’s exhausting waiting that long, especially when mobility is a challenge. An appointment system would be a game-changer.

Navigating Passport Pickup Challenges

Impact: 5/5
Narrative

After completing most of the passport application steps online, I faced significant delays during the in-person pickup. The line was long and exhausting, which was especially challenging considering my mobility issues. I wish there was a way to schedule appointments or have a dedicated line for individuals with accessibility needs.

Primary Pain Point

Long wait times at the Passport Pickup office

User Quotes
It was really tiring to wait in line for so long. It would be great if they had a faster option for people like me.

Clearer Guidelines for Passport Photos

Impact: 3/5
Narrative

When I tried to get my passport photos, I was confused by the requirements. The information wasn't clear, and I had to redo the photos. If the guidelines were more straightforward or there was a checklist, it would save a lot of time and effort.

Primary Pain Point

Unclear Passport Photo Requirements

User Quotes
I had to take my photos twice because the first set didn't meet the requirements. A clearer guide would have been helpful.

Accessibility in Online Services

Impact: 4/5
Narrative

The online application process was mostly accessible with my assistive technology, which made it easier to fill out the forms without needing physical assistance. It's great to see services becoming more inclusive.

Primary Pain Point

N/A - Positive experience

User Quotes
It's a relief that I could handle the application online without any major hurdles. Accessibility features are definitely improving.

Seamless Federal Services, but Lacking Provincial Coordination

Impact: 2/5
Narrative

While applying for my passport, the process was straightforward within the federal system. However, I noticed a lack of integration with provincial services, which could benefit from shared information to streamline documentation requirements.

Primary Pain Point

Lack of integration between federal and provincial systems

User Quotes
It would be helpful if my federal and provincial records were more connected, reducing the need for repetitive paperwork.

Clearer Information Made the Difference

Impact: 3/5
Narrative

The process of getting my passport could have been smoother if the information about photo requirements was clearer online. After some initial confusion and a couple of trips to the photo studio, I finally understood what was needed thanks to a detailed guide I found on a community forum. This guide was a lifesaver and made the application much easier.

Primary Pain Point

Unclear information about Passport Photo Requirements

User Quotes
Finding a helpful guide online made all the difference in understanding the photo requirements.

Seamless Online Status Check

Impact: 2/5
Narrative

One part of the passport application process that went smoothly was checking the status online. The website was easy to navigate, and I could track my application's progress without any issues. This feature was particularly useful as it saved me from unnecessary trips to the passport office.

Primary Pain Point

Effective online status tracking

User Quotes
The online status check was a breeze and saved me a lot of time.

Accessibility Needs in Service Centers

Impact: 4/5
Narrative

Navigating the physical spaces of service centers can be a challenge. Although the passport office was wheelchair-accessible, reaching the service counters was difficult due to the layout. I suggest more consideration for accessibility in how spaces are organized to ensure everyone can reach the services they need comfortably.

Primary Pain Point

Physical accessibility challenges in service centers

User Quotes
It would be great if service centers were designed with better accessibility in mind beyond just having ramps.

Clear Information Makes a Difference

Impact: 5/5
Narrative

When I began the process of applying for a passport, I was a bit overwhelmed by the requirements for the photos. However, I found a great resource online through the federal government’s website that clearly outlined the specifications and provided examples of what was acceptable. This clarity saved me a lot of time and ensured I didn’t have to redo my photos.

Primary Pain Point

Clear information resources

User Quotes
Having clear examples and a checklist made getting my passport photos right the first time so much easier.

Streamlining the Verification Process

Impact: 4/5
Narrative

Submitting my passport application was straightforward, but the verification step was confusing due to vague instructions. I had to call the passport office several times to clarify what documents were needed and how they should be presented. This step could be more efficient with clearer guidelines upfront.

Primary Pain Point

Confusing verification instructions

User Quotes
If only the document requirements were clearer from the start, I wouldn't have had to make so many calls.

Navigating Accessibility Challenges

Impact: 5/5
Narrative

I was nervous about picking up my passport due to the long wait times and physical barriers at the office. As someone who depends on a wheelchair, the crowded environment and lack of accessible seating made the experience quite taxing. It would be beneficial if there were express lanes or appointments for individuals with accessibility needs.

Primary Pain Point

Long wait times and accessibility barriers

User Quotes
It felt like they hadn't considered how challenging waiting in line can be for someone with mobility issues.

Improving Cross-Jurisdictional Support

Impact: 3/5
Narrative

While the passport process was entirely federal, I would appreciate better coordination with provincial services. For instance, having a single portal where I could manage both my disability benefits and federal applications would streamline my interactions with government services.

Primary Pain Point

Lack of integrated federal-provincial service portal

User Quotes
Why can't there be one platform where I manage everything, rather than juggling different portals?

Smooth Sailing Through Passport Processing

Impact: 3/5
Narrative

Despite some initial confusion with the photo requirements, I was pleasantly surprised by how efficiently my passport application was processed. Once I submitted my completed application, I received timely updates about the status of my application, which really helped me manage my expectations.

Primary Pain Point

Efficient processing and timely updates

User Quotes
I was amazed at how smoothly the passport processing went once I had submitted all the correct information.

Clarifying Passport Photo Requirements

Impact: 4/5
Narrative

The first hurdle I faced was understanding the specific requirements for the passport photo. The instructions provided were quite vague, and I had to visit the photo studio twice to get it right. Clearer guidance would have saved me time and effort.

Primary Pain Point

Unclear passport photo requirements

User Quotes
I wish the photo requirements were clearer from the start; it would have saved me a trip!

Overcoming In-Person Pickup Challenges

Impact: 5/5
Narrative

Picking up the passport was quite a challenge due to the long wait times at the office. As someone who relies on accessible transport, the extended waiting period was physically taxing. A system for scheduled pickups or an option for mail delivery would greatly improve the experience.

Primary Pain Point

Long wait times at passport pickup

User Quotes
Waiting in line for so long was exhausting; a scheduled pickup or mail delivery would have been much more convenient.

Navigating Federal Processes Independently

Impact: 3/5
Narrative

While the passport application process was entirely federal and didn't involve provincial coordination, I found managing the process myself, without assistance, to be quite challenging due to the lack of clear, accessible information at each step.

Primary Pain Point

Managing complex federal processes independently

User Quotes
It was tough to handle everything on my own. More accessible information could make a world of difference.

Navigating Unclear Information

Impact: 3/5
Narrative

As I began the process of applying for my Canadian passport, I found myself struggling with unclear instructions regarding the photo requirements. Despite spending time online and making calls for clarification, the information provided was vague and left me unsure if my photos would be accepted.

Primary Pain Point

Lack of clear information about passport photo requirements

User Quotes
I wish the guidelines for the passport photos were clearer. I had to spend extra time ensuring I got it right, which was quite frustrating.

Efficient Passport Processing

Impact: 4/5
Narrative

Despite some initial hurdles, the processing of my passport application was remarkably straightforward once I submitted everything. The communication about the status of my application was consistent, and I appreciated being kept in the loop.

Primary Pain Point

Smooth and well-communicated application processing

User Quotes
I was pleasantly surprised by how efficiently my application was processed. The updates were regular and reassuring.

Improving In-Person Service Wait Times

Impact: 5/5
Narrative

When it came time to pick up my passport, I faced a significant wait at the passport office. The long lines were taxing, and I wished for a more streamlined process that could accommodate individuals with disabilities.

Primary Pain Point

Long wait times at passport pickup

User Quotes
Waiting in line for so long was exhausting. It would be great if there were priority services for people like me who have mobility issues.

Accessibility in Passport Services

Impact: 4/5
Narrative

Throughout the passport application process, I found it challenging to navigate some of the physical aspects due to my disability. While most of the information was accessible online, the in-person aspects, like verification and pickup, could benefit from more considerate design for people in wheelchairs.

Primary Pain Point

Lack of accessible facilities during in-person interactions

User Quotes
The online parts were accessible, but the physical offices need to be more accommodating for wheelchair users like me.

Need for Improved Information on Application Verification

Impact: 4/5
Narrative

The application verification process was confusing due to unclear information. I struggled to understand what documents were needed, and this led to delays. Having a clear checklist or guide would make this step much easier and less stressful.

Primary Pain Point

Unclear information about application verification

User Quotes
I felt lost trying to figure out what documents I needed for verification. A clear guide would have been a lifesaver.

Successfully Navigating the Passport Application

Impact: 3/5
Narrative

While applying for my enhanced Canadian passport, I was relieved to find that completing the application form was straightforward once I understood the requirements. The online resources were particularly helpful, and I managed to fill out all my personal details and travel information without much trouble. This step in the process felt like a small victory.

Primary Pain Point

None during this step

User Quotes
I was pleasantly surprised by how easy it was to fill out the application once I found the right information online.

Clarifying Passport Photo Requirements

Impact: 4/5
Narrative

Getting the right passport photos was more challenging than I anticipated. The requirements weren't as clear as they could be, and I had to make a second trip to the photographer, which was difficult given my mobility issues. Clearer guidelines would have saved me time and effort.

Primary Pain Point

Unclear passport photo requirements

User Quotes
I wish the photo requirements were clearer. It took extra time and effort to get it right, which was hard given my situation.

Accessibility Challenges at Passport Pickup

Impact: 5/5
Narrative

Picking up my passport was a real challenge. The wait time was long, and the facilities weren't as accommodating as I'd hoped. Navigating through a crowded area in my wheelchair was stressful. It would be great if there were more accessible services or alternative options for pickup.

Primary Pain Point

Long wait times and accessibility issues

User Quotes
Waiting in line for so long was exhausting. I wish there were better accommodations for people with mobility challenges.

Navigating the Passport Photo Maze

Impact: 3/5
Narrative

When I started my passport application process, the first hurdle was getting the correct passport photos. The information online was a bit confusing, and I wasn't sure if my photos met the requirements. I had to visit the photographer twice before I got it right. It was a bit of a hassle, especially since I rely on accessible transportation.

Primary Pain Point

Information about Passport Photo Requirements was not clear

User Quotes
I wish the guidelines for passport photos were clearer. It would save me a lot of time and effort.

Efficient Online Status Check

Impact: 4/5
Narrative

One thing that worked really well for me was checking the status of my passport application online. The service was easy to use, and I could get updates with just a few clicks. It saved me a lot of anxiety and trips to the passport office.

Primary Pain Point

Efficient and user-friendly online status check

User Quotes
Being able to check my passport status online was a huge relief. It made the whole process feel much more manageable.

Improving the Passport Pickup Experience

Impact: 5/5
Narrative

When it was time to pick up my passport, I faced a long wait at the office. The wait was particularly challenging due to my physical condition. It would be great if there were a system to prioritize individuals with disabilities or an option to schedule specific pickup times.

Primary Pain Point

Long wait times at passport pickup

User Quotes
Standing in line for so long was exhausting. A more accessible pickup process would make a big difference.

Accessibility in Government Services

Impact: 4/5
Narrative

Throughout the passport application process, I found that some of the documentation wasn't as accessible as I needed. For example, forms that were not fully compatible with my screen reader were challenging to handle, and managing all the paperwork with my physical limitations was tough.

Primary Pain Point

Inadequate accessibility features in service documentation

User Quotes
I wish more of the documentation was compatible with assistive technologies. It would make things so much easier for people like me.

Time Breakdown

Journey Steps
1

Passport Photo Requirements

15 min
Service Canada
Obtain passport photos that meet strict size and quality requirements.
2

Passport Application

30 min
Service Canada
Complete the passport application form with all personal details and travel information.
3

Passport Application Verification

45 min
Service Canada
Submit application and have documents verified by passport officer for accuracy and completeness.
4

Passport Processing

240 min
Service Canada
Application processing including background and identity verification.
5

Passport Production

60 min
Service Canada
Physical production of passport document with security features.
6

Passport Status Check

5 min
Service Canada
Check application status online or by phone during processing period.
7

Passport Pickup

45 min
Service Canada
Pick up completed passport from passport office.
Time by Service
1
Passport Photo Requirements
Service Canada
15 min
0 1 min
2
Passport Application
Service Canada
30 min
0 1 min
3
Passport Application Verification
Service Canada
45 min
0 1 min
4
Passport Processing
Service Canada
240 min
0 1 min
5
Passport Production
Service Canada
60 min
0 1 min
6
Passport Status Check
Service Canada
5 min
0 1 min
7
Passport Pickup
Service Canada
45 min
0 1 min
Time by Department
440
Service Canada
minutes
Complete Department Listing
Department Services Total Time
Service Canada 7 440 min
Services by Department

Service Canada

  • Passport Photo Requirements
  • Passport Application
  • Passport Application Verification
  • Passport Processing
  • Passport Production
  • Passport Status Check
  • Passport Pickup

Journey Progress

1

Passport Photo Requirements

Completed
Service Canada
21 minutes
2

Passport Application

Completed
Service Canada
42 minutes
3

Passport Application Verification

Skipped
Service Canada
63 minutes
4

Passport Processing

Completed
Service Canada
336 minutes
5

Passport Production

Completed
Service Canada
84 minutes
6

Passport Status Check Optional

Completed
Service Canada
7 minutes
7

Passport Pickup

Skipped
Service Canada
63 minutes

Pain Points by Category

Low digital maturity

Severity 3/5 Low digital maturity

This service has low digital maturity (2/5), causing difficulty for users.

Recommendation: Upgrade digital capabilities of this service and provide better online options.

Time-consuming process

Severity 2/5 Time-consuming process

This service takes an average of 240 minutes to complete, which may cause frustration.

Recommendation: Streamline the process or break into smaller steps with clear progress indicators.
Severity 2/5 Time-consuming process

This service takes an average of 60 minutes to complete, which may cause frustration.

Recommendation: Streamline the process or break into smaller steps with clear progress indicators.

Persona Profile

David Thompson

David Thompson

Age
36-50
Simulation Date
2025-05-08
Location
Unknown
Occupation
Unknown
Language Preference
en

David Thompson is a Canadian-born citizen living in Toronto, Ontario. He was diagnosed with cerebral palsy at birth, which affects his muscle coordination and mobility. Despite physical challenges, David completed his education and has worked intermittently. However, the physical demands of most jobs have limited his employment opportunities. He lives independently in a wheelchair-accessible apartment and receives part-time assistance from a personal care worker. David relies on disability benefits as his primary source of income. His support network is limited to a few close friends, as his family lives in another province. He has found navigating government services challenging due to the complexity and time involved in managing the documentation and requirements necessary for benefit applications.

Needs

  • accessibility Requires wheelchair-accessible facilities and online resources that are compatible with assistive technologies.
  • documentation Needs assistance with organizing and submitting documentation due to physical limitations in handling paperwork.
  • financial Relies on consistent benefit payments to cover basic living expenses including rent and utilities.
  • time Limited ability to dedicate long hours to complex application processes due to physical fatigue.
  • support Requires guidance from a caseworker or advocate to navigate application processes effectively.
  • communication Prefers email or phone communications due to challenges in accessing in-person services.
  • transportation Depends on accessible public transportation or specialized transport services for appointments and errands.
  • healthcare Needs coordination between healthcare providers and benefits agencies to ensure all health-related needs are covered.
  • accommodation Requires flexible service hours to accommodate personal routines and physical therapy schedules.

Actions

Journey Improvement Actions

Improve coordination between different services to reduce total journey time.
Optimize journey steps based on user preferences and constraints.
Offer online alternatives when possible to expedite the process.

Plain Language Assistant

Privacy Notice: This AI assistance is intended only to help develop public-facing content. Do not include personal or sensitive information. This tool is not intended for internal communications.